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Patient Access Scheduler - Pool

Location:  Brookfield
Job Type:  Days - 1st Shift
Weekly Hours:  40

ProHealth Care has been the health care leader in Waukesha County and surrounding areas for the past century, providing outstanding care across a full spectrum of services. The people of ProHealth Care strive to continuously improve the health and well-being of the community by combining skill, compassion and innovation. The ProHealth family includes Waukesha Memorial Hospital, Oconomowoc Memorial Hospital, the Rehabilitation Hospital of Wisconsin, ProHealth Medical Group clinics, AngelsGrace Hospice, ProHealth Home Care & Hospice, West Wood Health & Fitness Center and Regency Senior Communities. Learn more at ProHealthCare.org


Schedule: Care Access hours of operation M-Th 0700-1900, Friday 0700-1700.

Pool/As Needed - no Benefits

FTE: 1.00

From $16.00/hour

What You Will Do:

ProHealth Care is committed to creating an environment in which every interaction results in a positive experience! For over a hundred years our organization has stood out from our competitors because we strive to provide an exceptional experience with every person, every time.  All members of our team – whether clinical or non-clinical – have a direct impact on the delivering on our brand promise “The Way You Should Be Treated”.


As a member of the high performing Patient Access Team, this role provides the critical first point of contact with patients and potential patients to ProHealth Care.  We are looking for team members who are comfortable taking the initiative to provide a world class service experience to callers. 


Our call center is a dynamic work environment where professionals are given the opportunity and tools to use initiative and problem solving skills to get the caller (whether internal or external) exactly what they need, as quickly as possible, on the first call.  Patient Access Schedulers must possess the ability to adapt their approach to assist each caller appropriately, based on the caller’s individual needs. This includes the ability to communicate in a courteous and professional manger and demonstrating empathy while utilizing appropriate soft skills.  If you like to be challenged by learning new things, and want to apply those new ideas to better serve our patients, then this is the job for you!


The Patient Access Scheduler supports patient care delivery and management of the following processes: appointment scheduling, cancelling/rescheduling of appointments, handling patients who are no shows for appointments, referrals for clinical symptoms triage, prescription refill requests, provider referrals, future appointment outreach, wait list management and population health outreach. This role continuously provides world class customer service in a high volume setting (approximately 80-120 inbound calls per shift).  Schedulers provide a communication link between patients and care teams through the use of protocols, facility information, personnel lists, and relevant department policies and procedures.  They are continually looking for new and better ways to assist their customers, and they strive to never settle for less than the best service.



  • High School Diploma or equivalent required.
  • Ability to proficiently use a computer and type.
  • Experience working in one or more of the following areas:
    • Healthcare Call Center Customer Service
    • Healthcare with medical terminology knowledge
    • Call Center Customer Service OR
    • At least 4 years in customer service in an office and/or banking environment
  • Knowledge of medical terminology preferred.



ProHealth Care, one of the largest employers in Waukesha County, offers work that is challenging and rewarding. The organization is dedicated to providing the highest quality service to our patients and their families and treats each individual with respect – the way they should be treated. ProHealth Care supports a Just Culture, one that encourages an open learning environment and maintaining safe systems. We have high expectations for those who join our team of nearly 5,000 employees. In return, we offer exceptional career opportunities in a dynamic, health care system where the contributions of every team member are valued.


ProHealth Care is an equal opportunity employer and is committed to an inclusive work environment and values the perspectives of our people. We maintain a drug-free workplace and perform pre-employment substance abuse testing. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability. *CA


Do You Fit at ProHealth Care?

Here at ProHealth Care, we strive to be the best we can be, while continually improving the care we deliver. With patient care at the center of all we do, it is ingrained into our culture to attract the best and the brightest to ProHealth Care. We have a promise to our patients and employees: The way you should be treated. We live by this commitment and remain dedicated to creating a warm, safe and welcoming environment.

Nearest Major Market: Waukesha
Nearest Secondary Market: Milwaukee