COVID-19

Due to the ongoing pandemic, ProHealth is currently accepting a reduced number of student placement opportunities. 

While it remains our goal to provide a robust number of student experiences, we cannot guarantee approval of all submissions. Students and academic institutions are encouraged to consider backup placement opportunities outside of ProHealth, in the event a placement must be declined.

Additionally, all job shadow and observation activities are currently suspended and will remain on pause until all COVID-19 safety precautions and visitation restrictions have been lifted.

If you would like to periodically check the status of our visitor restrictions, please visit ProHealthCare.org and search keyword "visitation".

Welcome Students

ProHealth Care offers educational opportunities in a variety of settings for hundreds of nursing and allied health students each year.

Learning Environment
ProHealth Care offers numerous educational opportunities in a variety of settings for hundreds of nursing and allied health students each year.

ProHealth Care clinical student sites include:
COVID-19 Limitations
Due to the ongoing pandemic, job shadow and observation activities are currently suspended and will remain on pause until all COVID-19 safety precautions have been lifted.

The observation program at ProHealth Care offers hands-off-only educational opportunities for individuals to observe the role of a medical professional working in the field.

For the safety of our patients, staff and students, observation opportunities are only available to participants aged 16 and up.

Please review the process below for requesting an observation experience at ProHealth.

Step 1: Obtain a ProHealth sponsor for your observation experience
The sponsor will serve as your liaison during the process of submitting a Request for Observation form and submitting it.

A sponsor can be obtained two ways:
  • Enlist a friend or family member who works for ProHealth.
  • Contact the department of your interest to inquire if an opportunity for observation is available. You can call 262-928-1000 and ask to be transferred to the department, including the campus location. For example, “I would like to be connected to Labor and Delivery at Waukesha Memorial Hospital.” Once you are connected, you can inquire about the possibility of an observation experience.
We cannot guarantee a ProHealth staff will be able to sponsor you, or a department's availability to accommodate requests for observation.

Step 2: Complete the required paperwork
The following must be included:
  • Completed Request for Observation at ProHealth Care
  • Proof of completion of the Student/Observer Orientation module
  • History of two MMR vaccine -or- positive rubella, rubeola and mumps titre
  • History of two varicella vaccine -or- positive varicella titre -or- history of chicken pox or shingles
  • Negative TB skin test, less than 12 months old -or- negative TB chest x-ray or blood test
  • Proof of current flu vaccine during Flu Season (October 1 to May 30)
  • All immunization records must be documented by a health care provider.
Step 3: Submit the required paperwork for processing
See below to determine where your completed paperwork must be sent.
Request for Observation form and submitted incomplete and/or without a sponsor will be denied.

If the employee you wish to observe is a nurse, therapy staff (PT, OT, RT, etc.) or other health care staff who is not a physician or advanced practice provider, send your completed paperwork to:
Brandy Konkol
Center for Learning & Innovation

For physician, nurse practitioner and physician assistant observation requests, contact:
Heather M. Johnson
Physician Relations

For student placement through a college or university, see the Student Placement section below.
ProHealth Care is committed to fostering the development of nursing and other health care careers. Academic programs must complete a Student Affiliation Agreement prior to planning student placements. No students will be placed without an agreement.

Rotations (multiple students)
  • Please have your school's coordinator submit any requests for placement to Student Affiliations.
  • The placement request acceptance and confirmation deadlines will follow SEWNA guidelines.
  • Upon approval of the request, school coordinators will be directed to add student information into ProHealth Care's Student Portal at least six weeks prior to the start date.
Please contact Student Affiliations to schedule an Epic Computer Training classroom for students accessing the electronic medical record.
Schedule a meeting with the Unit/Department Manager to go over student objectives prior to placement.

The Instructor Orientation Checklist and Student Orientation Checklist forms must be completed. Please send these completed forms to the Center for Learning and Innovation at ProHealth Waukesha Memorial Hospital or fax to 262-928-2092.

Print a Student Orientation Checklist for each of your students and one Instructor Orientation Checklist for yourself. You will use them as you orient the students to their assigned unit.

Badges
  • All students must wear a ProHealth Care Student Badge and a school photo ID.
  • Pick up your photo ID badge from the security office at either ProHealth Waukesha Memorial Hospital or ProHealth Oconomowoc Memorial Hospital.
  • Take the Badge Request Form, along with your student roster, to the Center for Learning and Innovation to pick up your students' badges.
  • If you are at ProHealth Oconomowoc Memorial Hospital, you may go to the security office.
Preceptorship (one-on-one)
  • Please have your school's coordinator submit any requests for placement to Student Affiliations.
  • The placement request acceptance and confirmation deadlines will follow SEWNA guidelines.
  • Upon approval of the request, school coordinators will be directed to add student information into ProHealth Care's Student Portal at least six weeks prior to the start date.
  • Schedule a meeting with the preceptor, student and instructor. The purpose of this meeting is to review the learning objectives of this experience and ensure that questions have been answered.
  • Please contact Student Affiliations to schedule an Epic Computer Training for the students accessing the electronic medical record.
In the student portal, the coordinator must document that your students have completed the following and keep these documents at the school:
Student prints and brings the Preceptorship Student Orientation Checklist for the preceptor to complete and send the completed form to:

ProHealth Waukesha Memorial Hospital - Center for Learning and Innovation
Fax to 262-928-2092 or interoffice mail to the Center for Learning and Innovation at ProHealth Waukesha Memorial Hospital
If you have any questions, please contact us at Student Affiliations.
Clinical placement requests for nursing, allied health and nonclinical students are made through ProHealth Care's Student Portal. To gain portal access, contact Student Affiliations. Formal placement requests must be submitted a minimum of eight weeks prior to the start of the rotation. For student placement with a physician or advanced practice provider, contact Physician Relations.

To avoid delays in arranging student placements, all communication should occur through the above email addresses.

Participation Requirements

Prior to participating in a student rotation at any ProHealth Care facility, including placements in non-patient care environments (e.g. medical records, IT or lab), the following steps must be completed:

Step 1
Establish a student affiliation agreement is in place between ProHealth Care and the academic institution (school). If an active affiliation agreement is not in place, the academic placement coordinator must contact Student Affiliations to begin the process.

Step 2
Formal placement requests must be submitted via the ProHealth Care Student Portal. Formal requests must be submitted to the student portal no less than six (6) weeks prior to the rotation start date. Requests submitted less than six (6) weeks prior may result in delays in the rotation start date. To gain access to the student portal, the placement coordinator must email a request to Student Affiliations. Only placement coordinators may access the student portal; students do not have access.

Important Note: Preliminary placement discussions between the school and the department of placement are welcome, but are not the official request. Student Affiliations must receive the formal placement request via the Student Portal. Failure to submit the formal placement request to the portal may result in delays in the rotation start date.

Step 3
ProHealth will communicate with the requested department of placement and approve or decline the formal submission based on departmental and organizational capacity and strategic initiatives. Placement decisions will be communicated to the placement coordinator in writing.

Step 4
If the placement request is approved, students must complete the items below and submit verification to their placement coordinator. The coordinator will validate student compliance in the student portal:
Section A: Health Requirements

  • Vaccination from, or titer indicating immunity to measles, mumps and rubella; and
  • Tuberculosis (TB) screening completed less that 12 months from the rotation start date. Individuals with positive TB skin test shall be screened annually for TB symptomology and have a negative baseline chest x-ray on file; and
  • Current seasonal flu vaccination (if placement occurs between October 1 and March 31, and full COVID vaccination according to current organizational guidelines. Individuals requesting religious or medical waiver must, prior to rotation start, receive approved exemption from their school. (ProHealth Care will not adjudicate student requests for waiver under any circumstance.); and
  • Vaccination from, or titer or statement of positive history indicating immunity to varicella is strongly recommended but not required; and
  • Vaccination from hepatits B is strongly recommended but not required. is recommended but not required.

Section B: Background Checks
Clinical and non-clinical students must communicate with their placement coordinator regarding completion of the following:
  • Wisconsin Caregiver Background Check; and
  • Wisconsin Criminal Background Check; and
  • Five-panel drug screen.

Section C: Additional Paperwork
Clinical and non-clinical students must complete the following orientation documentation on the first day of placement or beforehand:
Section D: Precepted Students Only

Section E: Clinical Groups Only

Please contact Student Affiliations with any questions.

Those interested in provider-level student placements (physicians, PAs, NPs, etc.) should contact Physician Relations.

The ProHealth Experience

ProHealth Care is committed to creating an environment in which every interaction results in a positive experience. We do this by: