Executive Assistant - Senior Executive Leadership - ProHealth Care
Ready to apply? You have options. For a faster and easier application & interview scheduling process, Chat with Olivia, our AI Recruiting Assistant. You'll answer a few quick questions and be done in minutes. Or, submit a Standard Application.
Schedule: This is a first-shift position with typical hours of 7:30 a.m.-4:00 p.m. Flexibility is important, as hours may occasionally vary based on executive schedules and business needs. This role offers a hybrid schedule, with an expectation of working onsite typically Tuesday through Thursday. Onsite schedule to vary based on business need.
Are you someone who thrives in a fast-paced environment, loves connecting with people, and takes pride in keeping things organized and running smoothly?
ProHealth Care is looking for an experienced, personable, and highly organized Executive Assistant to support three members of our senior executive leadership team: our Chief Human Resources Officer, Chief Financial Officer, and Chief Medical Officer.
This is an exciting opportunity for someone who enjoys being at the center of the action, building meaningful relationships, and making a difference behind the scenes. We're looking for someone who brings strong executive administrative experience, excellent judgment, and a positive, outgoing personality to a team that values collaboration, professionalism, and a sense of humor.
If you're a natural problem-solver who can anticipate needs, navigate competing priorities, and bring a welcoming presence to every interaction, we'd love to meet you!
About Us
At ProHealth Care, we are committed to providing exceptional care to the communities we serve. Behind that care is a team of dedicated professionals who work together to support our patients, employees, and organization.
Our executive leadership team plays an important role in shaping the future of ProHealth Care, and this position offers a unique opportunity to work alongside leaders across human resources, finance, and medical operations.
We value people who are approachable, collaborative, dependable, and genuinely enjoy what they do. We work hard, support one another, and believe a positive workplace culture makes a difference.
What You Will Do
As an Executive Assistant, you'll be a trusted partner to three senior executives, helping them stay organized, connected, and focused on their priorities. No two days will look exactly alike, and your ability to anticipate needs, build relationships, and manage details will be essential to your success.
In this role, you will:
- Be a trusted executive partner. Manage complex calendars, coordinate meetings, anticipate scheduling needs, and help executives navigate competing priorities.
- Keep things moving. Organize leadership meetings, prepare agendas and presentations, coordinate logistics, and ensure important details and follow-up items don't get missed.
- Connect and collaborate. Build strong relationships with leaders, employees, physicians, and external partners while serving as a welcoming and professional point of contact.
- Bring organization to complexity. Manage correspondence, reports, presentations, records, and administrative processes with accuracy and attention to detail.
- Support meaningful initiatives. Assist with special projects, executive priorities, events, and activities that contribute to the organization's success.
- Handle sensitive information with care. Exercise discretion, sound judgment, and confidentiality when working with executive communications and organizational information.
- Find solutions. Take initiative, troubleshoot challenges, and identify ways to make processes and daily operations more efficient.
- Contribute to a great team culture. Bring a positive attitude, flexibility, and a collaborative approach to an executive office where relationships and teamwork matter.
What You Will Need:
Required Qualifications
- High school diploma or equivalent.
- At least 6 years of administrative experience, ideally supporting senior leaders or executives.
- Strong organizational skills with the ability to manage multiple priorities, deadlines, and changing schedules.
- Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Excellent written and verbal communication skills.
- Strong attention to detail, problem-solving skills, and the ability to exercise independent judgment.
- Demonstrated professionalism and discretion when handling sensitive or confidential information.
What Will Help You Thrive Here
Beyond your experience and technical skills, we're looking for someone who will be a great addition to our team.
You'll likely love this role if you:
- Have an outgoing, approachable personality and genuinely enjoy working with people.
- Bring positive energy, a sense of humor, and a team-first attitude to your work.
- Are confident interacting with executives while making everyone you encounter feel comfortable and welcome.
- Enjoy variety and can easily shift gears when priorities change.
- Are proactive and resourceful, often recognizing what needs to be done before someone asks.
- Take pride in being dependable, organized, and the person others know they can count on.
- Appreciate a workplace where people work hard, collaborate, and enjoy working together.
Ready to make an impact?
If you're an experienced administrative professional who enjoys supporting leaders, building relationships, and being part of a collaborative team, we'd love to hear from you.
Begin your story with ProHealth Care.
ProHealth Care is an equal opportunity employer and is committed to an inclusive work environment and values the perspectives of our people. We maintain a drug-free workplace and perform pre-employment substance abuse testing. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
Choose how you'd like to apply: